12 Meeting Etiquette Rules to Follow

Written on Wednesday, 30 November 2016

The way you conduct yourself in a meeting will leave a lasting impression with your manager, coworkers and clients. Your behaviour could affect your professional reputation so it’s best to make sure you don’t come across on the wrong foot. Follow these 12 rules whilst attending or holding meetings and people will want to meet with you again:

1.    Be on time

Arriving half way through a meeting can come across as unprofessional. Although being late sometimes can’t be helped (train cancellations, tube delays, bad traffic) it’s best to leave with plenty of time to spare to ensure you’re on time.

2.    Dress suitably

If your meeting is with a corporate company then make sure you are dressed conservatively and mirror those you’re meeting with. However, if it is with a more relaxed business who don’t have a strict dress code it is best to still look smart but a suit may not be necessary. Always check the dress code before attending.

3.    Introduce strangers

If you organised the meeting and some people don’t know each other then it is your responsibility to initiate handshakes and do introductions with all of the attendees. Be standing when making introductions to be recognised as the host.

4.    Be prepared

Make sure you know what topics the meeting will cover and prepare your part so that you contribute equally to the conversation. Have informative answers ready as other attendees will most likely ask you questions to expand on your points.

5.    Be concise

No one likes a waffler in a meeting, you will likely lose the attention of your audience. Keep your statements and questions concise, to the point and try not to repeat yourself.

6.    Sit appropriately

Meetings can become tedious, drag on for longer than expected or the topics might not really interest you but that doesn’t give you the excuse to become slovenly. Sit appropriately, look engaged and stay attentive as this will keep the speakers engaged.

7.    Have a firm agenda

If you organised the meeting it is important that you ensure everyone stays on track. Make sure people don’t go off on tangents, everyone stays within their allotted time and that all the points get covered efficiently.

8.    Don’t interrupt

It’s impolite to speak over others and interrupt. Everyone needs to get their own time within a meeting to make their point and have their views heard. This is an unwritten rule of meetings and following it will keep the attendees happy.

9.    Don’t eat

Drinking tea, coffee and water is totally acceptable in a meeting, however, snacking throughout isn’t good form. Noises from eating and the rustling from paper/wrappers can be very distracting to the other attendees. Also, certain food smells may put some people off. If it is an all-day meeting there should be lunch time catering provided when there’ll be a designated time set aside for food which suits everyone.

10.    Ask questions throughout

Don’t leave all of your questions until the end as there may not be enough time to answer them all. Ask your questions whilst they’re valid and the topic is being discussed.

11.    Stay off your phone

No matter how people try to excuse this, it’s just rude. You might as well not be at the meeting if you plan to sit on your phone the entire time. Don’t have your phone on the table either, the light flashing or noises will be very distracting to other attendees. Should you have to take a call then excuse yourself and leave the room before answering.  

12.    Leave the room tidy

The meeting room will be cleaned afterwards but it’s just good manners to leave it as neat as possible. Clear any rubbish into the bin provided and stack any used crockery/glasses. The provider will appreciate your help and remember you as a good client for future meetings.

Do you need somewhere to hold your weekly or monthly meetings? Orega have meeting rooms, boardrooms and conference rooms for 2-100+ attendees throughout the UK and Europe. Book yours today on 0800 840 5509.

Meeting Rooms, meetings, professionalism

Our recent posts

27 Jun

Considering moving into an open plan office space and wondering whether it’d be beneficial to your business? Here’s everything you need to know about the pros and cons of an open plan office space…

Read More
22 Jun

Looking for a new space for your flourishing business? There are a few points you’ll need to consider before you get into the practicalities of office hunting and make a commitment.

Read More
14 Jun

Whether you’re relocating from a bijou office to a considerably larger space, or you’re just looking for something that offers more flexibility for your growing business, you’ll want to read our whistle-stop guide to the most efficient way to up.

Read More
05 Jun

Looking for the perfect office for your growing business? How do you judge how much space you’ll need?

Read More
16 May

They’re at it again!

#TeamOrega, comprising of 6 middle aged men in Lycra, are taking on the 400 mile cycling challenge to raise much needed funds for 1moreChild. The journey will see them cycling from Bari in Italy to Thessaloniki in Greece..

Read More

Drop Us A Line