Moving offices has been cited as the second most stressful task for business owners, closely behind hiring new staff. But if you plan ahead and create a thorough plan, you can greatly reduce the stress of moving. Here are our top 10 tips for a seamless office move…
1. Assign a project manager
Firstly, assign an organised and efficient project manager to take seniority in the move. They need to have the experience of working within budgets, be process driven and an excellent communicator. The more people that think they’re in charge of the move, the greater the risk of error. So stick to one trustworthy member of staff and make sure they have the capacity to dedicate their time to the office move.
2. Start the planning process early
You should draw up a plan at least 6 months before your office move. Evaluate what needs to be moved and decide what you can throw away or donate. You’ll need to organise the secure disposal of electronic equipment, so make sure you factor this into your plan, too. Find out more on our blog Everything you need to know about moving offices.
3. Hire professionals
Hire commercial movers with the experience and resource required for an efficient office move.
4. Schedule the move-in
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5. Check access points
Check that the building has enough space for vehicles to park and if there’s a loading dock you can use. Be sure to reserve any elevators prior to your move to ensure there’s no disruption.
6. Create announcements about the move
Make sure your clients and all of your employees are aware of the move, what your new business address will be and what telephone number they can reach you on both in between moves and at your new office.
7. Create your new office floor plan
It’s important to create a floor plan before your office move to avoid unnecessary commotion on
8. Make all the necessary tests and checks
9. Order new equipment well in advance
Whether it’s new laptops, stationary or general office accessories, make sure you have everything you need before you move offices. Place any orders for new equipment 1-2 months in advance so that they’re there ready for you to unpack and settle in.
10. Celebrate your new office!
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