12 Meeting Etiquette Rules to Follow

Written on Wednesday, 30 November 2016

The way you conduct yourself in a meeting will leave a lasting impression with your manager, co-workers and clients. Your behaviour could affect your professional reputation so it’s best to make sure you don’t come across on the wrong foot.

rawpixel-804729-unsplash-635363-edited

Image Source: Unsplash

Follow these 12 rules whilst attending or holding meetings and people will want to meet with you again:

 

1. Be on time

Arriving half way through a meeting can come across as unprofessional. Although being late sometimes can’t be helped (due to train cancellations, tube delays, bad traffic, etc.) it’s best to leave with plenty of time to spare to ensure you’re on time.

2. Dress suitably

If your meeting is with a corporate company then make sure you are dressed conservatively and mirror those you’re meeting with. However, if it is with a more relaxed business who don’t have a strict dress code it is best to still look smart but a suit may not be necessary. Always check the dress code before attending.

3. Introduce strangers

If you organised the meeting and some people don’t know each other then it is your responsibility to initiate handshakes and do introductions with all of the attendees. Be standing when making introductions to be recognised as the host.

4. Be prepared

Make sure you know what topics the meeting will cover and prepare your part so that you contribute equally to the conversation. Have informative answers ready as other attendees will most likely ask you questions to expand on your points.

5. Be concise

No one likes a waffler in a meeting, you will likely lose the attention of your audience. Keep your statements and questions concise, to the point and try not to repeat yourself.

6. Sit appropriately

Meetings can become tedious, drag on for longer than expected or the topics might not really interest you but that doesn’t give you the excuse to become slovenly. Sit appropriately, look engaged and stay attentive as this will keep the speakers engaged.

7. Have a firm agenda

If you organised the meeting it is important that you ensure everyone stays on track. Make sure people don’t go off on tangents, everyone stays within their allotted time and that all the points get covered efficiently.

8. Don’t interrupt

It’s impolite to speak over others and interrupt. Everyone needs to get their own time within a meeting to make their point and have their views heard. This is an unwritten rule of meetings and following it will keep the attendees happy.

9. Don’t eat

Drinking tea, coffee and water is totally acceptable in a meeting, however, snacking throughout isn’t good form. Noises from eating and the rustling from paper or wrappers can be very distracting to the other attendees. Also, certain food smells may put some people off. If it is an all-day meeting there should be lunch time catering provided when there’ll be a designated time set aside for food which suits everyone.

10. Ask questions throughout

Don’t leave all of your questions until the end as there may not be enough time to answer them all. Ask your questions whilst they’re valid and the topic is being discussed.

11. Stay off your phone

No matter how people try to excuse this, it’s just rude. You might as well not be at the meeting if you plan to sit on your phone the entire time. Don’t have your phone on the table either, the light flashing or noises will be very distracting to other attendees. Should you have to take a call then excuse yourself and leave the room before answering.  

12. Leave the room tidy

The meeting room will be cleaned afterwards but it’s just good manners to leave it as neat as possible. Clear any rubbish into the bin provided and stack any used crockery and glasses. The meeting room provider will appreciate your help and remember you as a good client for future meetings.

170926-3599-1-431803-edited

Do you need somewhere to hold your weekly or monthly meetings? Orega offers meeting rooms, boardrooms and conference rooms for 2-100+ attendees throughout all business centres. Get in touch for more information or to book.

 

London Underground Business Map

 

Meeting Rooms, meetings, professionalism, etiquette

Our recent posts

30 Oct

London office spaces are the most sought-after in the UK, whether you’re relocating to London for the first time, or you’re simply looking for a new area in the city to expand your business. 

Read More
29 Oct

There’s a lot to consider when moving offices and it’s not a decision to be taken lightly. Whether you’re moving to improve prospects or expand your business, it’s often a necessary but somewhat daunting venture.

Read More
26 Oct

Anyone who has ever lived or worked in London knows that this is one of the greatest and most diverse cultural centres of the world. Each neighbourhood presents something totally unique and hopping between zones on the tube almost feels like.

Read More
24 Oct

To help you choose the perfect office space for your business, here's a closer look at our serviced offices in High Holborn... 

Read More
23 Oct

Struggling to choose the best area for your London office? Have a read of our spotlight on Hammersmith serviced offices... 

Read More

Drop Us A Line