Everything You Need to Know About Moving Offices

If you’re planning to move offices, or if you’re already in the middle of relocating, then be sure to read on for all the essential tips and information to make the process as smooth as possible.

Picking your new premises

The first step is choosing your new office location, and deciding whether it’s going to be suitable for your business. Here are a few things you need to ask yourself before you make your big move:
  • Is there enough space for your team?
  • Can you afford it?
  • Is there room for you to expand?
  • Is the office space serviced or unserviced?
  • What’s the security of the building like?
  • What are the transport links like?
  • Who is responsible for maintenance?
  • Are there enough power sockets?
Ideally, you should leave around three to four months for the decision process - don’t rush into anything and carefully consider what your business needs from your new office.

Planning ahead

Time is money, so planning is essential to a smooth and efficient office move. There are a few things you need to tick off before you think about moving offices:
  • Assemble a relocation team who’ll be in charge of the office move
  • Confirm the relocation day
  • Appoint an office removal company
  • Agree with the removal company a visit date of the new offices that you’re moving to

Working around your office removal

You don’t want your office move to disrupt your business, especially when the main reason for moving office might be to increase efficiency. Here are a few tips to adopt a “business as usual” approach to the move:
  • Warn IT and telephone providers well in advance about your office move to ensure a seamless crossover or service.
  • Let your customers know you’re moving: send an email to everyone who needs to know and consider leaving a ‘we’ve moved’ sign at your old address.
  • The majority of your office move will be done by a removal company, but remember to provide boxes to staff who will want to pack up their own desks or offices.
  • Ensure that the bulk of removal is done out of office hours t minimise disruption. You know your business better than anyone, so be sure to determine beforehand the best window for your office move outside of regular business hours.

Cost of moving office

Moving offices can quickly become a costly affair, but it’s worth it if you gain the right environment and space to grow your business.
Before you set your heart on a new location, it’s important you understand all the costs involved and check that you have the necessary funds in place.
If you’re renting a serviced office space, then you can rest assured that there’s little additional cost incurred with your move. The average cost of flexible office space in the UK varies depending on location and amenities. Be sure to do your research so you’re aware of how much your relocation will be costing your business each year. The rent for an office space is usually expressed in pounds per square foot.
For more tips on every aspect of your office relocation, download our Office Move Planner here.

Office Move Planner

Header Image Source: Orega

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