How to Set Up a Budget for your Office Move

Written on Wednesday, 08 November 2017

breather-181294.jpg

When you're planning an office move, the most important thing to do is create a budget plan.

Preparing financially will save you any sneaky additional costs along the way.

Follow these simple steps to ensure your budget keeps your office move stress and hassle-free…

1. Create a template

You can create a unique budget template using Microsoft Excel or Word, or download a pre-made one online.

2. Moving Expenses

If you're hiring a moving company to help you relocate your business, you'll need to factor in exactly how much this is going to cost you. Things to consider include:

  • Moving company fee - includes fuel charges and labour.
  • Additional insurance - if you are moving valuable items, such as high-end computers, you'll want to ensure your business has the right contents insurance in place.
  • Professional packing - optional service but ensures your business’ belongings are securely packed.
  • Extra charges - these may include long haul fees, long carry charges, flights and expedited service charges.

If you're moving your office yourself, consider:

  • Mileage/petrol - ask the rental company how many miles to the gallon you can expect from the van you’re renting.
  • Insurance - make sure your insurance covers you. If it doesn't, get a policy which does.
  • Extra equipment rental - this might include furniture covers or a loading ramp etc. Be sure to factor in these costs, but also ask the van/truck rental company if they might throw them in for free.

3. Packing and storage fees

It can be difficult determining the exact cost of what packing supplies you’ll need. But here are a few things that you might need to factor into your budget plan:

  • Bubblewrap
  • Furniture covers/padding
  • Boxes
  • Tape/labels/markers
  • Extra insurance - if you’re storing or moving valuables, include extra insurance to make sure your goods are safe

4. Fixtures and fittings

Buying new furniture and putting it all together in your new office can be costly. As a cheaper alternative consider moving old furniture to your new workspace or talk to an office planner to help you make the most out of your new space - this will save you heaps of time.

Unless you have experience setting up office furniture and fixing shelves and units, it's worthwhile hiring the services of an experienced team. Remember, assembling and installing furniture incorrectly can create health and safety hazards.

Another option is to consider a fully furnished office - taking all the hassle away from lugging furniture between buildings.

5. Technology set-up

If you use all your old computers, phones, printers etc. from your last office you'll save a lot of money.

However, if you're buying new - whether it's internet routers, scanners, laptops, scanners etc. be sure to do your research and shop around before you commit to buy. It's also worth thinking about buying second-hand.

Organising every element of your new office is so important - any delays in opening your office will mean your employees can’t work, and if they can’t work then your business will lose money. So getting your budget plan in check can save you a tonne of money.

All of Orega’s centres are specifically situated in prime business locations for ease of access to all clients and their guests. If you would like to view any of our 16 centres please contact our friendly sales team on 0800 840 5509.

office move, budgeting

Our recent posts

21 May

We’ve all had that sinking feeling on a Sunday night, when you remember it’s Monday tomorrow and the weekend is over. It can be tricky trying to launch ourselves back into work-mode, but with the right motivation and mentality, you can get your.

Read More
14 May

Modern-day workplaces tend to be fast-paced, demanding and stressful – it’s the nature of business to be ‘always on’, but it can leave employees feeling run down and unproductive. The solution? Bring a little Zen into your office, with notions of.

Read More
10 May

So you’ve landed your dream job and get to work remotely - goodbye 9-5! It definitely takes a certain type of person to work away from an office and it comes with its own pros and cons. Sure, you get to take an afternoon power nap if you feel.

Read More
08 May

Do you feel run down, rushed off your feet and a little stressed out? Balancing a career and your family life can be very difficult and can put strains on various parts of your life. But there are lots of easy ways you can manage your time so you.

Read More
02 May

It’s not a walk in the park being the big boss, there’s a lot of added pressure and responsibility, but it’s all worth it when you see that the changes and decisions you’ve made have had a positive impact on the company.

Read More

Drop Us A Line