When you're planning an office move, the most important thing to do is create a budget plan. Preparing financially will save you any sneaky additional costs along the way. Follow these simple steps to ensure your budget keeps your office move stress and hassle-free…
1. Create a template
You can create a unique budget template using Microsoft Excel or Word, or download a pre-made one online.
2. Moving Expenses
If you're hiring a moving company to help you relocate your business, you'll need to factor in exactly how much this is going to cost you. Things to consider include:
- Moving company fee - includes fuel charges and labour.
- Additional insurance - if you are moving valuable items, such as high-end computers, you'll want to ensure your business has the right contents insurance in place.
- Professional packing - optional service but ensures your business’ belongings are securely packed.
- Extra charges - these may include long haul fees, long carry charges, flights and expedited service charges.
If you're moving your office yourself, consider:
- Mileage/petrol - ask the rental company how many miles to the gallon you can expect from the van you’re renting.
- Insurance - make sure your insurance covers you. If it doesn't, get a policy which does.
- Extra equipment rental - this might include furniture covers or a loading ramp etc. Be sure to factor in these costs, but also ask the van/truck rental company if they might throw them in for free.
3. Packing and storage fees
It can be difficult determining the exact cost of what packing supplies you’ll need. But here are a few things that you might need to factor into your budget plan:
- Furniture covers/padding
- Extra insurance - if you’re storing or moving valuables, include extra insurance to make sure your goods are safe
4. Fixtures and fittings
Buying new furniture and putting it all together in your new office can be costly. As a cheaper alternative consider moving old furniture to your new workspace or talk to an office planner to help you make the most out of your new space - this will save you heaps of time.
Unless you have experience setting up office furniture and fixing shelves and units, it's worthwhile hiring the services of an experienced team. Remember, assembling and installing furniture incorrectly can create health and safety hazards.
Another option is to consider a fully furnished office - taking all the hassle away from lugging furniture between buildings.
5. Technology set-up
If you use all your old computers, phones, printers etc. from your last office you'll save a lot of money.
However, if you're buying new - whether it's internet routers, scanners, laptops, scanners etc. be sure to do your research and shop around before you commit to buy. It's also worth thinking about buying second-hand.
Organising every element of your new office is so important - any delays in opening your office will mean your employees can’t work, and if they can’t work then your business will lose money. So getting your budget plan in check can save you a tonne of money.
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