The 6 Best Places to Have a Meeting (And The 6 Worst!)

Written on Friday, 12 January 2018

If you’re a small business, even if you are an employer, your main office location may be your home.


Image Source: Pexels

It is a great way to keep costs down as you establish your business but as you grow, your clients will expect you to maintain a certain image and standard. Failing to do so may hold you back. When it comes to hosting meetings, there is only so long you can get away with meeting at a client’s location. Sooner or later you’ll need to invite them to you and while your home may be beautiful, you’ll probably need to consider alternative options. We’ve put together some of the best places to hold a meeting if you don’t have your own office. If none of them really fit you and you want to try something different, we’ve also listed the worst, so you can avoid any embarrassing pitfalls…

The Best

1. The Coffee Shop

A large independent cafe or chain can be great if you want relaxation and a little privacy. Larger city centre coffee shops often have booths which offer some protection from prying ears. Most also offer free wifi, so you don’t need to bring handfuls of print-outs!


Image Source: Pexels

2. A Hotel

Hotels usually have conference rooms which can be hired out for larger meetings for a reasonable price. They are also useful if you are part of a networking group where members take turns hosting meetings, as they hold a good number and refreshments can be provided.

3. A University

Universities are not just seats of learning, they are hubs of business. Often they have conferencing facilities or spare lecture theatres which can be used for meetings. Those with business schools attached will also have smaller meeting rooms for hire.

4. A Serviced Office

You don’t always need to be a tenant of a serviced office to hire a meeting or conference room. Many are available to hire for a fee and you'll get free Wi-Fi, refreshments, a supportive reception team and much more. You can even book catering through the provider. If you are outgrowing home however it may be worth considering a virtual office, which allows you to use the address, telephone answering and mail handling services of a serviced office for less than it costs to become a tenant. You can also get a discount on meeting room bookings. 

moorgate lounge


5. Chamber of Commerce

Every town, city or region has a Chamber of Commerce - an organisation designed to help improve business prosperity through education, advice and support. They will usually provide professional office spaces and meeting rooms for members for a small fee or even for free. Often these are centrally located too, so they are easily accessible to you and your clients.

6. Museums

A museum is an unusual location but many do have facilities you can use for meetings. If you’re looking for something a little bit different, a museum offers a great talking point. Ask to see if they have any rooms available for hire to accommodate you.


Image Source: Pexels


The Worst

1. Your Car

We think it goes without saying that using your car as a meeting space is an absolute no-go. It’s highly unlikely that a client would even turn up to a meeting in your car.


Image Source: Pexels

2. A Public Library

This may seem like a good idea, especially now many have nice cafes within them. They’re often very busy with little privacy however. The library environment means you can’t talk too loudly and therefore may make you feel uncomfortable.

3. Restaurants and Fast Food Outlets

These are totally off-limits! Despite their free wifi and booths, these are places of leisure more so than coffee shops and don’t give a great impression. By all means, take a client to dinner, but don’t make it a formal meeting!

4. A Pub

Although a relatively popular meeting location, a pub or wine bar is a far from ideal meeting location. Whatever you may think about ‘having a drink building closer relationships’ you are increasing the risk of having one too many and either alienating your client, being alienated by them or agreeing to something you find you can’t deliver once you sober up.


Image Source: Pexels

5. The Great Outdoors

Holding a meeting outdoors may seem like a good idea, especially in the summertime when it’s hot. However, with many distractions and the unreliable weather, it isn’t very practical for getting things done.

6. At Home

Inviting a client to your home may seem convenient and a casual atmosphere can be great for a meeting, but you can achieve that feeling without bringing work into your family sanctuary. As connectivity increases it is becoming more important to protect your personal space so for the benefit of you and your business it is worthwhile looking at alternative venues.

Looking for a meeting room? Check out Orega's meeting room locations across the UK and get in touch for more information. 




London Underground Business Map


best places to have a meeting, worst places to have a meeting

Our recent posts

13 Dec

If your job involves a lot of work in front of a computer screen, it’s likely you’ll have experienced computer vision syndrome (CVS), aka digital eye strain, at some point in your career. Headaches, itchiness, dryness, blurred vision and neck.

Read More
12 Dec

Is your office design having a negative effect on your employees' mental health? Nearly a third of all UK businesses now say that mental health is a bigger issue than physical illness among employees, with record numbers claiming on their.

Read More
11 Dec

If you’ve got a hobby or interest, chances are, there’s a podcast all about it. As of 2018, there are over 550,000 active shows. One topic that’s increasingly popular is mental health – once a taboo, we’re finally beginning to recognise just how.

Read More
10 Dec

Earlier this month, the Health and Safety Executive (HSE) published its annual report, which found that work-related stress, anxiety or depression accounts for over half of all working days lost due to ill health – equating to 15.4 million days.

Read More
28 Nov

Staying as productive as possible in the workplace can be a challenge, especially when there are many day-to-day distractions that are often unavoidable. So where does that leave you? How do you boost your productivity when things start to get a.

Read More

Drop Us A Line