The Whistle-Stop Guide to Moving Office

Written on Wednesday, 14 June 2017

Whether you’re relocating from a bijou office to a considerably larger space, or you’re just looking for something that offers more flexibility for your growing business, you’ll want to read our whistle-stop guide to the most efficient way to up sticks and move your business.

If you haven’t already settled on one particular premises for your business, here are a few of the things you ought to think about beforehand…

  • Is the office serviced or unserviced?
  • If it’s unserviced, much is it going to cost you to put in all the fittings you need?
  • What’s the security like in the building?
  • Who’s responsible for maintenance?
  • Are you allowed to redecorate?
  • Will you have 24/7 access?
  • What are transport links like? Is there sufficient parking? Is it easily commutable for your employees?
  • Are there shops and amenities nearby?
  • What’s the accessibility like? Are there lifts or stairs?
  • Are there enough power sockets?
  • Is there air con/central heating? How hot or cold does it get throughout the year?

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After you’ve answered those questions and read our post How Much Office Space Does My Business Need?, it’s time to get planning…

If you plan for every eventuality, then nothing will surprise you during your big office move. Remember, the longer it takes to move, the more it’ll cost your business, so planning everything to a T is really important. You should allow at least three months to get things started ahead of your move date. Three months is enough time to find the perfect office space, check it has everything your business needs, and begin planning your move. You’ll have to factor in giving notice on your current premises, too – there’s no point in getting ready to move before you’ve checked that you can exit your current lease when you want to.

Once you’ve found your perfect space, you or your office manager will need to…

Make an inventory

Write up an inventory for each room in your current space before packing. You’ll no doubt have a fair share of items that need moving – files, computers, furniture, coffee machines etc.

Keeping an inventory of everything to be moved will make it less likely that anything will be lost.

Hire a removal team

You certainly won’t be able to move your office furniture all by yourself – even though it might be tempting to save on moving costs, finding a reliable, cost-friendly company is a much better idea than relying on the goodwill of staff. When you hire a removal team, you’ll need to have a floor plan of the new property and an idea of where everything will go. This’ll give the removal team plenty of detail so they can provide you with an accurate quotation before the move.

Buying new furniture

It’s important to choose your furniture carefully. You want your office space to be comfortable with the maximum amount of space left over. Suppliers usually take around six weeks to deliver your furniture, so be prepared for that and make sure you’ve given yourself plenty of time to make orders before your move-in date.

For more top tips on moving to a new office, download our Office Move Checklist!

 

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