A Comparison of Virtual Office and Coworking Spaces

Virtual Office vs Coworking Spaces

When it comes to choosing the right office space, there is no one size fits all. As a business, you need to assess your needs and find a space that accommodates your employees and sets you up for success.

Many businesses are now choosing more flexible workspaces over traditional offices to take advantage of shorter lease agreements and high spec facilities. Virtual offices and coworking spaces are becoming a popular choice, especially for start-ups, digital businesses and creative agencies, but what exactly is a virtual office and a coworking space and how do they differ?

The key difference between a virtual office and a coworking space is that a coworking space provides a physical workspace and on-site amenities whereas, a virtual office provides your business with a registered business address and remote services without the physical space. Let’s explore this in more detail in the following topics:

The Differences Between Virtual Offices and Coworking Spaces

To help you gain a better understanding of the differences between virtual offices and coworking spaces, and make an informed decision, it’s important to fully understand what each type of office can offer your business.

Virtual Offices

A virtual office provides businesses with a registered business address without the actual, physical office space. This address can be used as a postal address, on your website, business cards, letterheads and more. Virtual offices also often include additional professional services, such as mail handling and call forwarding. Here is a breakdown of some of the key features of a virtual office:

  • A registered business address
  • A business phone number
  • Mail handling services
  • Call forwarding
  • Access to business lounges
  • Bookable meeting rooms

Coworking Spaces

A coworking space is a communal workspace where teams from different businesses can work alongside one another in a shared area. Coworking spaces are typically furnished with open plan seating, cosy sofas and hot desks to encourage collaborative working styles. Similar to a virtual office, a coworking space also offers additional services, such as a manned reception desk, mail handling and complimentary refreshments. The main features of a coworking office include:

  • Communal desks and seating
  • Printing and scanning facilities
  • Bookable meeting rooms
  • Kitchen facilities
  • Reception desks

What’s included? Orega Virtual Office Typical Coworking Space
Access to business lounges YES YES
Bookable meeting rooms YES YES
Reception desk YES YES
Mail handling included YES YES
Call forwarding included YES No
Registered business address YES No
Flexible lease agreements YES YES
Cheaper than renting physical space YES No

 

Serviced offices are another type of flexible office solution that combines sophisticated, private offices with luxury coworking spaces and first-rate professional support, such as concierge services and meeting room access. Serviced offices can be a great alternative to coworking spaces or hotdesking since they offer the best of both worlds with the option to work in a quiet space or collaborate with others in communal areas.

The Benefits of Virtual Offices and Coworking Spaces

Virtual offices and coworking spaces provide a variety of valuable services designed to support all types of businesses. Let’s take a look at the benefits of each type of office space and how they can help your daily business operations.

Virtual office benefits

There are many benefits to renting a virtual office space. First and foremost, a virtual address gives you the opportunity to establish your company in sought-after business locations across the country which, in turn, will help you boost your brand image and enable you to tap into niche markets. Additionally, with access to a range of excellent remote services, a virtual office can help your business operations run smoothly, especially if you are a remote or digital business. For instance, with professional receptionists, 24/7 personalised voicemails and speedy mail handling, your clients will always feel welcome and you’ll never miss an important call.

Virtual office agreements also offer the ultimate convenience with flexible lease agreements, customisable packages, quick virtual office set-ups and hassle-free upgrades to a physical office if needed. This makes virtual offices a suitable option for SMEs looking for a personalised office solution within a limited budget.

At Orega, our virtual office packages include MyOrega Mail, MyOrega Business Address and MyOrega, providing an option to suit all business requirements and budgets.

Coworking benefits

Similar to virtual offices, coworking spaces offer a flexible office solution which is ideal for smaller companies, start-ups and freelancers with lower budgets and smaller teams. In fact, coworking offices are becoming increasingly popular with those who work from home who are looking for a change of scenery and an opportunity to socialise with like-minded professionals during the week.

While coworking spaces are a great fit for some, they can get quite busy and become noisy places to work. This can have a negative impact on your business, reducing employee productivity and, in some instances, make your business appear unprofessional to clients or potential hires. Read more about the disadvantages of coworking.

Virtual office vs coworking space: what’s better?

Each and every business is different so there are many factors that will influence whether a virtual office or coworking space is ‘better’ for you. Be sure to evaluate your business needs and choose an office based on your unique requirements, be that company size, budget or working style preferences.

If you’re in need of a new office space solution and don’t know where to start, please get in touch with our team who will be happy to help you or browse our virtual office packages for more information.

 

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